Scope of work

1. Finalizing Governance Documents and Training Stakeholders

A. Review and Finalization of Governance Documents

• Establish Clear Objectives and Scope:
  Confirm the organizational purpose, roles, responsibilities, decision-making processes, reporting lines, and accountability structures. A clear definition sets the tone for all subsequent activities.
• Engage Consortium Members in the Process:
  Invite feedback from consortium members, legal advisors, senior management, and operational leads. This participatory approach ensures that governance documents reflect both strategic intent and practical realities.
• Document Types to Finalize:
  • Define the regulation of the consortium.
  • Terms of Reference (ToR): For committees, working groups, and management teams.
  • Operational Guidelines: Detailing meeting protocols, conflict resolution mechanisms, and communication flows.
  • Policy Documents: On risk management, data protection, safeguarding and compliance
• Incorporate Best Practices:
  Utilize frameworks/guidelines to benchmark and ensure that governance practices support transparency, accountability, and sustainability.

B. Consortium member Training

• Training Objectives:
  Ensure all stakeholders understand governance processes, their responsibilities, and the tools they will use. Training must bridge the gap between policy language and operational execution.
• Develop a Tailored Curriculum:
  • Modules: Include topics such as the basic principles of governance, roles and responsibilities, conflict resolution, data-driven decision-making, and risk management.
  • Training Formats: Use a mix of in-person workshops ( for consortium members based in Thailand, webinars, e-learning modules, and interactive sessions.
  • Training Materials: Develop comprehensive manuals, checklists, FAQs, and quick reference guides.

• Implementation and Follow-Up:
  • Pilot Sessions: Run initial training sessions with a small group to refine content.
  • Feedback Mechanisms: Integrate post-training surveys, Q&A sessions, and periodic refresher courses.
  • Performance Assessment: Evaluate the impact of the training through role-playing scenarios or practical assessments to gauge stakeholder readiness.

2. Designing M&E Tools and Building M&E Capacity

A. Designing M&E Tools

• Define Key Performance Indicators (KPIs) and Metrics based on the indicators of the program:
  Establish both quantitative and qualitative metrics that align with program goals. Common indicators include output measures, outcome-based metrics, and impact assessments.
• Choose the Right Methodologies:
  • Logical Framework Approach (LogFrame): Map out goals, outputs, outcomes, and impacts.
  • Theory of Change: Link program activities to short-, medium-, and long-term results.
  • Balanced Scorecards: Integrate financial and non-financial performance measures.
• Tool Components:
  • Data Collection Instruments: Surveys, interviews, focus group guides, and digital data entry forms.
  • Advise the consortium lead to develop the Data Management Platforms: Central databases or cloud-based solutions for real-time reporting.
  • Advise the consortium lead on Data Visualization Dashboards: To display progress in an accessible and actionable format.
• User-Centric Design:
  Engage consortium members during the design phase to ensure the tools are practical and context-sensitive. Pilot the tools in a small setting before full-scale roll-out.

B. Building M&E Capacity

• Capacity Assessment and Needs Analysis:
  Evaluate current M&E capabilities across consortium members and identify gaps in technical skills, understanding of M&E principles, and software usage.
• Capacity-Building Strategy:
  • Workshops and Training Sessions: Focus on data collection, management, analysis, and reporting.
  • On-the-Job Training: Mentorship programs or shadowing experienced M&E professionals. (for Thailand)
  • Train-the-Trainer Programs: Identify and develop consortium internal experts who can perpetuate capacity building.
• Ongoing Support and Learning:
  • Create an online resource portal with guides, tutorials, and case studies.
  • Establish regular review meetings and knowledge exchange forums.
  • Implement a monitoring system to track the usage and efficacy of the M&E tools.

D. Integration and Data-Driven Decision-Making

• Compatibility and Integration:
  Ensure that the chosen tools can integrate with each other (e.g., a project management tool that interfaces with an M&E dashboard) to minimize duplicate data entry and ensure consistency.
• Training and Support:
  Provide clear documentation and training on how to use the selected tools. Consider setting up a helpdesk or support team to address user issues in real time.

Deliverables & Timeline

Deliverables 

Inception Report (methodology, workplan) : Timeline May 9^th

Draft Governance documents and report templates : Timeline May 22^nd

Revised drafts after feedback : Timeline June 2^nd

Final Governance and M&E Package to be approved by PPAT : Timeline June 30^th

Training Workshop : Timeline TBD

MAJOR TASKS & RESPONSIBILITIES

Regional Advocacy and Accountability

• Support the design and implementation of a regional advocacy and accountability strategy based on the FP2030 global advocacy framework and, in close coordination with country civil society partners and focal points, and with the FP2030 Advocacy and Partnerships team, including developing and executing appropriate regional strategies when needed.
• Elevate the regional family planning agenda and ensure high-level political engagement and momentum around FP2030 commitments.
• Develop and lead the implementation of the region’s civil society engagement strategy.
• Coordinate closely with the Hub’s Manager, Communications and with the North America & Europe Communications team to implement a regional advocacy communications strategy and to support implementation of FP2030’s global advocacy communications strategy within the region.
• Work closely with the data team in rolling out evidence-based advocacy and accountability strategies.
• Support and nourish regional advocacy, including building and nurturing alliances with advocacy coalitions and other family planning partners and stakeholders.
• Contribute to the development of relevant regional resources around advocacy.
• Support the development and implementation in the region of an FP2030 learning agenda that documents and assesses accountability approaches and activities employed by FP2030 countries over the first two years of the FP2030 partnership.
• Support the development of an FP2030 accountability dashboard that captures regional trends.
• Support country accountability efforts, including providing and brokering technical assistance to countries in the region as they implement their accountability efforts an ensuring cross-country, cross-regional learning exchanges, and best practices.

Engagement with Partners and Stakeholders, and External Relations

• Develop and implement regional strategies for long-term relationship building with partners and other non-governmental stakeholders, aligned with the FP2030 Vision Framework and with a focus on integrating family planning and sexual and reproductive health (SRH) with other health and development sectors such as gender, humanitarian, climate change and related sectors.
• Develop and implement a regional strategy for country commitment mobilization including connecting with non-state actors in the family planning and other health and development sectors within the region, including the private sector, to build relationships, share information, and mobilize commitments to FP2030.
• Effectively manage non-state actor commitment maker relationships, including outreach to new and existing commitment makers, including supporting the self-reporting process for these commitment makers.
• Seek opportunities to advance and operationalize rights-based family planning (RBFP), including for youth and other underrepresented groups in global development, humanitarian, health, and gender agendas, particularly with a diversity, equity, inclusion, and justice lens.

Programmatic Oversight

• Collaborate with civil society and youth focal points, consultants, and other staff as needed to advance advocacy and partnerships work across the region.
• Provide regular updates on the progress of advocacy, accountability, and partnerships work in the region, including to FP2030 Senior Leadership; draft content for reports to funders, Senior Leadership, and key external stakeholders as needed.

Staff Management

• Serve as line manager and supervisor to the Hub’s Manager, Communications.

Other Relevant Duties:

• Perform any other tasks assigned by the Line Manager

MAJOR TASKS & RESPONSIBILITIES

Administration (65%)

• Provide logistical and administrative support to the Managing Director, including managing scheduling and calendar, meeting set up and logistics, and appropriate follow-up after events.
• Provide logistical and administrative support to the Hub team, including supporting meeting set up and logistics.
• Coordinate with other Operations and Administrative staff members or relevant contacts within the Support Network regional hubs to ensure cross team collaboration, communication, and appropriate flow of day-to-day activities
• Connect with NAE Hub and Executive Directorate team members as appropriate to ensure that the Hub team has access to FP2030 resources, systems, tools, and information, troubleshooting as needed. This may include supporting Hub access to FP2030’s Sharepoint system, Salesforce resources, and FP2030 email account as well as other shared resources.
• As directed by the Managing Director, provide support as needed, to include: conducting research, drafting and producing materials, taking notes during meetings or calls, and ensuring meeting follow-up.
• Coordinate travel arrangements for the Managing Director; support travel arrangements for the Hub team.
• Support Managing Director in preparing credit card reports, expense reports, and other needed reporting; support these areas as needed for the rest of the Hub team.
• Contribute to and coordinate Hub reporting to FP2030, including content for funder reports and reporting to FP2030’s Senior Leadership Team. Provide support to the Hub team on special projects as needed.

Operations (35%)

• Support the development and execution of contracts and other business agreements for the Hub team, working closely with the hub host. Support executing FP2030 and hub host requirements around agreements, working closely with the hub host’s Finance and Contracts staff and with the Managing Director.
• Support and help to document required due diligence, in alignment with all FP2030 and hub host policies, for vendors, partners, and other relationships.
• Support the processing and tracking of payments to Hub vendors, working closely with the hub host and with the Hub team.
• Collaborate with the Director, Finance and Grants and their team to ensure that expenses are being tracked in keeping with FP2030’s policies and funder requirements and to troubleshoot any issues as needed, including connecting with the hub host’s Finance team.
• Provide support to Hub team members to ensure that they understand and are compliant with hub host and FP2030 financial procedures, including around travel spending and expense reimbursements.
• Ensure that all Hub team members take all trainings required by FP2030, including trainings around safeguarding, in addition to all trainings required by the hub host; support and troubleshoot any issues that arise regarding accessing or attending trainings.
• Support financial reporting processes as appropriate, under the direction of the hub host’s Finance team and FP2030’s Director, Finance and Grants.